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CAJBCY PHILOSOPHY
The
YMCA strives to
serve the whole
community through
programs expressing
Judeo-Christian
principles that
build healthy
spirit, mind and
body. These programs
will teach our young
athlete’s values,
responsibilities,
goals, and
directions to
achieve these goals.
The YMCA wishes the
young athlete to be
self-motivated,
honest, by acting in
such a way to show
they are worthy of
trust, to have
integrity, making
sure their choices
match their values,
to care about
themselves and
others, to be
helpful, to be
respectful of
themselves, their
team mates, coaches,
officials and
others, and to be
responsible, by
doing what is right,
and to be
accountable for
their behavior, and
obligations.
We
believe a swimmer’s
mark of excellence
should be determined
by his/her
self-improvement,
self-determination,
and
self-accomplishment...not
by medals or
ribbons, but by
standards or times
set up by the
coaches and the
athlete.
We
recognize that our
swimmers may have
different priorities
in their lives, so
our programs are
designed to work
with all levels of
priorities. If a
swimmer wants to
achieve specific
times, then that
swimmer has the
option of attending
more workouts.
We
are here to benefit
our young swimmers,
so coaches and
parents need to
fulfill their
responsibilities to
ensure the most
positive experience
for our athletes.
COMMUNICATION
CAJBCY has several
modes of
communication
information to its
members:
Each
family will have a
file, located on the
pool deck as you
enter from the gym.
Informational
handouts such as
meet information,
team news, important
notices, practice
schedules: will be
placed in these
folders. YOU
are responsible to
get this information
on a weekly basis.
The
CAJBCY bulletin
board is located in
the pool stands and
above the files.
Announcements will
also be sent by
email and/or text
messages if you
provide this
information on the
registration form.
The
web site for CAJBCY
is:
www.cardinalaquatics.com
The
league website is:
www.seowvswim.org
CAJBCY PARENT
ASSOCIATION will
hold meetings as
needed. All parents
are encouraged to
attend. These
meetings will be
announced in
advance.
ORGANIZATION
CAJBCY consists of
all swimmers and
their legal
guardians. It is
supported by the
Parents Association
of which all parents
are a member, the
coaches, and the
YMCA personnel.
The
Parents Association
exists to provide
both volunteers and
monetary support to
the swim team.
Meetings are held as
needed throughout
the season, specific
times and dates will
be announced, and
are open to all
members. We strongly
encourage all
parents to attend.
Officers for the
Parents Association
are elected yearly,
and are referred to
as the Executive
Committee. By-laws
for the Parents
Association are on
file at the YMCA,
and available on the
team website.
COACHES
The
coaching staff is
responsible for the
team practices,
choice of meets, and
choice of events.
Coaches have the
authority to remove
athletes who are
disruptive or not
following their
practice schedule.
Swimmers will be
grouped during
practices to work
according to their
level of ability
rather than strictly
by age. All of our
coaches welcome your
questions, however
PLEASE do not
interrupt practice,
ask before or after
practice.
SWIM MEETS
The
coaching staff has
put together a meet
schedule that meets
the needs of all of
our swimmers. A meet
schedule is enclosed
in the CAJBCY
HANDBOOK. It is your
responsibility to
know when and where,
and to arrange
transportation to
and from all meets.
Maps or directions
are always made
available for away
meets.
For
dual meets, please
inform coaches by
leaving in writing
what events your
swimmer wishes to
swim. (There are
sign up sheets
available, check
your file). Coaches
will put together
relays. It is up to
you to inform that
coach if you are not
willing to swim
relays prior to the
meet. If you are put
in a relay and do
not swim you will be
charged with the
cost of the whole
relay. Relays are
very important to
the team. Relays are
a great team
builder.
For
invitational meets,
entries for the
invitational will be
posted in your file.
Please fill out and
return with payment
by the deadline.
Fees are determined
by the host team,
and usually range
from $2.50 to $3.50
per event. Coaches
will make the
decisions about
relays.
In
order to run an
efficient home meet
we must have
family
participation. This
could be working the
concession stand,
timer, official,
working the bullpen,
or scorekeeper. We
also ask for
donations for the
concession stand.
Please look for the
sign up sheets on
the bulletin board
in the pool area.
When the family
participates, our
meets run smoothly,
thus all swimmers,
coaches, and parents
will have more fun.
This is also a way
to meet other swim
parents and to show
your child that your
support his/her
sport.
VOLUNTEER CREDIT
SYSTEM
The
volunteer credit
system is designed
to increase parent
involvement, promote
fairness and spread
volunteer duties
throughout the team.
This will increase
team unity,
understanding and
encourage growth.
The
new volunteer credit
program will apply
to all registered
YMCA swimmers for
the 2007-2008 winter
season. This program
works by
establishing a
specific numeric
value for a specific
volunteer duty. Each
family will be
required to obtain a
specific amount of
credits for home
meets and the
invitational. If a
family does not
accumulate the
designated amount of
credits for home
meets, their
child(ren) will not
be permitted to
participate in the
league championship
meet in Athens and
there will be a fine
of $25.00 to be paid
within 14 days of
the meet. If the
fine is not paid,
the child(ren) will
not be allowed to
practice.
PROGRAM SPECIFICS:
-
Credit values
for jobs are
predetermined
based on a
number of
factors
including time,
effort,
expertise and
experience. No
partial credits
will be given
for incomplete
service.
-
Each
(family-regardless
of number of
swimmers) will
be required to
obtain the same
amount of
credits.
-
The number of
home meets
determines the
total amount of
credits needed
by each family
during the
winter season,
which begins
October 1, 2007.
-
Credits can be
earned through a
variety of
different jobs
related to the
proper and
necessary
function of a
home meet and
the
invitational.
Credits may be
earned for job
training during
a home meet.
-
Families will be
responsible for
signing in and
out. Volunteer
chairpersons
will monitor
sign in/out
sheets.
-
A
substitute/replacement
can be used to
fill in for a
volunteer, but
the credit will
be given to the
initial
volunteer.
-
Multiple family
members/representatives
can earn credits
at any home
meet.
-
No families,
regardless of
personal issues,
are exempt from
obtaining the
necessary
credits for home
meets and the
invitational.
-
Any unforeseen
circumstances
that would alter
the credit
system such as
cancellation of
a home meet due
to weather,
etc., will be
considered when
determining the
credits.
-
The Cardinal
Aquatics
executive board
and coaches
reserve the
right to modify
the program
depending on
size of the team
and other
extenuating
circumstances.
-
Families may
present, in
writing, to the
Cardinal
Aquatics
executive board
any unique
circumstances
that may prevent
them from
obtaining their
credits. Keep in
mind that the
following
circumstances
are not
considered
unique: one
parent family,
swimmer’s
guardians are
not parents,
spouse works on
days of home
meets, or
certain physical
limitations. All
letters must be
submitted prior
to the first
home meet for
review.
SWIM MEET JOB
DESCRIPTIONS
TIMERS:
two
per lane, plus one
head timer. These
people will time the
swimmers in one
lane. Two people are
needed per lane so
that we can average
the two times to
arrive at the
swimmer’s official
time, should the
timing system fail.
Both teams help.
That means we need
to supply timers
even at the away
meets and
invitationals.
BULLPEN:
minimum of two for a
dual meet. Put the
swimmers’ into lanes
and heats. Line up
swimmers and see
that swimmers get to
their lanes
(especially for the
8 and under). The
home team is
responsible for this
job, but at away
meets we need
someone to make sure
that our swimmers
get to the bullpen
on time.
BULLPEN RUNNER:
help
get the relays from
bullpen to lanes,
help with the young
swimmers.
SCOREKEEPERS:
two or three people
for a dual meet. We
use a timing system
and will need to
train a few people
to operate the
computer. Don’t
worry, it is not
difficult.
OFFICIALS:
at
least four people.
You will need to be
certified as an
official. Please see
Coach Bru for more
information on this
as we will need
officials and you
will have to take
classes for this.
Officials judge on
stroke, turns,
starts, and
finishes.
VERY
IMPORTANT…
CONCESSIONS:
organize and sell
items that each
family brought. They
also clean up the
area afterwards. We
will need someone to
head the
concessions. This
person will contact
families for
donations and
organize the
helpers, count
monies and give
monies to the
treasurer.
RUNNER:
This
person collects the
sheets from the
timers and takes
them to the scoring
table.
LOCKER ROOM
SUPERVISOR:
check
locker rooms for
swimmers, no playing
in locker rooms.
Need one for males
and one for
females.
SET
UP AND CLEAN UP:
EVERYONE!!!
We
need everyone to
help us set up the
area and to clean
up. When everyone
helps, both of these
jobs will take
little time and
effort for each of
us.
COMMITTEES
PUBLICITY/PROMOTION:
The
success and future
of this team
requires that people
know about our team
from the local
areas. From
newspaper to local
radio, it is
important that the
community be
informed about our
team.
CONCESSIONS:
Organize and staff
the concession stand
for each home meet.
FINANCE:
This committee meets
to review the
finances of the
organization working
closely with the
treasurer. They will
make recommendations
to the executive
committee regarding
financial policies.
SCHOLARSHIP:
New this year, we
would like to begin
a scholarship in
Coach Bru’s name to
honor his 25 years
of service to the
team completed last
season. This
committee will be
responsible for
organizing the
scholarship itself
and the selection
process for
recipients.
NOMINATING:
This committee is
responsible for
organizing and
running officer
elections each
year.
WEBSITE INFO
COORDINATING:
This committee will
work to communicate
with our webmaster,
keeping the website
updated and
current.
COMMUNICATIONS:
Responsible for
monthly newsletters
and distribution of
information.
BANQUET:
Arrange for
Halloween and
Christmas
celebrations for
swimmers in addition
to the end of the
season Awards
Banquet.
BASIC RULES OF
CONDUCT
*Swimmers shall meet
all requirements of
their respective
training level.
Remember, attendance
is necessary for
conditioning and
development of
swimming skills. If
a problem arises and
you need to alter
your workout
schedule, please
contact your coach.
Please be ON TIME
for workouts.
*Swimmers, parents,
and coaches are
expected to conduct
themselves in a
manner that will
bring credit to them
and to the CAJBCY
TEAM. Disruptive
behavior will not be
tolerated at
practices or at swim
meets.
*All
swimmers must be at
meets at least 15
minutes before our
assigned warm-up
time. CAJBCY warms
up as a team and not
as individuals. This
will provide our
swimmers the
adequate warm up to
swim well in their
events. Swimmers
showing up late may
mean switching
relays around to
accommodate those
swimmers who are
dedicated and on
time.
*Any
swimmer found to
have caused physical
damage to one of the
facilities we attend
will be charged for
the repair or
replacement of the
damaged property.
Said swimmer may
also be removed from
the team.
*Any
coaching decisions
that you have a
question about
should be discussed
with the coach
involved. Please DO
NOT TALK TO THE
COACH ON THE DECK.
Wait to talk to
him/her when time is
available. Please do
this in a
confidential manner
away from swimmers.
*At
meets, if a problem
arises regarding
officiating or meet
format, please
inform the coach as
soon as possible. Do
not take matters
into your own hands.
*Be
open in your
communications with
your child, with the
Executive Committee,
YMCA, and the
coaching staff. We
want to know what
you think, and thus
avoid problems and
misunderstandings.
*When
arriving at a swim
meet, please sign in
with the coaches.
*Please,
no
parents on deck
during workout times
or during meets
unless you are
volunteering. Do not
ask a coach how your
child is doing as
they are watching
more than just your
child. Wait until
practice is over!
*Coaches have the
right to send a
swimmer home for
disruptive behavior.
A coach has the
right to request a
meeting with the
swimmer, parent, and
head coach if
behavior persists.
*If
swimming at the YMCA
for practices,
swimmers must show
membership card and
adhere to the
YMCA RULES OF
CONDUCT.
PARENT
RESPONSIBILITIES
*Encourage swimmers
through praise.
*Support coaching
(questions are
welcome AFTER
practice).
*Comments should be
addressed without
swimmers present.
*Attend Parent
Association
Meetings.
*Participate in
fundraisers.
*See
that your swimmer is
prepared for
practices and
meets.
*Have
swimmers at practice
and meets at least
15 minutes before
required time.
*If
you know your child
is not going to be
able to attend a
meet, leave a
written note in the
box where sign ups
are turned in. If
not able to attend a
meets signed up for,
contact coach or
leave message with
another swimmer that
is coming to tell
coaches your child
won’t be coming.
*ALWAYS STAY OFF
THE POOL DECK
DURING PRACTICES AND
MEETS (UNLESS
WORKING) TO ENSURE
SWIMMER SAFETY.
PLEASE ALLOW THE
COACHES TO OBSERVE
OTHER SWIMMERS
DURING THEIR
EVENTS.
*Encourage swimmers
to see their coach
before leaving deck
and before seeing
you. Everyone is
required to see the
coach before leaving
the deck.
*Check your file
every night your
swimmer comes to
practice. Also check
your emails and team
website. This is how
we communicate as a
team.
*Be
sure coaches are
aware of illness and
injuries.
*Check the bulletin
board in the pool
stands and above
files.
*Provide
refreshments for the
concession stand at
our home meets.
*Work
all home meets, some
away meets and at
Championships.
*Always be positive
with all swimmers.
*Meet
other parents.
ABSOLUTELY NO
PARENTS ALLOWED ON
DECK DURING PRACTICE
TIMES!
SWIMMERS
RESPONSIBILITIES
*Be
positive and
encouraging to all
swimmers and
yourself.
*Give
your best effort at
every practice and
meets.
*Don’t complain
about workouts or
what the coaches ask
you to do. (You may
discuss with coaches
after practice, but
NOT during).
*At
practices and meets
be ready to get in
the pool 15 minutes
before required
time.
*Stretch before
every practice and
meet. (If you are
late stretch on the
way, as long as you
are not driving).
*USE
RESTROOM BEFORE
PRACTICE NOT
DURING!
*See
the coaches before
leaving the swim
deck at meets.
*Make
sure you drink
plenty of water
during practices and
on meet days.
*Watch your diet two
days prior to a
meet. (Watch the
junk foods).
*Eat
small amounts of
food before practice
and a meet. (Try to
eat an hour before
you swim).
*Eat
low-sugar or
sugarless items on
meet days until
after you finish
your events.
*Stay
at a meet until it
is over unless you
have spoken with
your coach.
*Check your file
every evening before
you leave.
*Help
clean up pool deck
after practices.
*Please inform
coaches of injuries
and illnesses.
*Participate in
fundraisers.
*Remember that this
is a TEAM sport and
everyone will swim
every one else
sometime during the
season if
possible.
GLOSSARY
BULLPEN:
The area where
swimmers report
before each event to
check in and pick up
entry card
DISQUALIFICATION:
A technically
incorrect stroke,
kick, turn, or a
false start. Times
do not count.
DUAL
MEET:
Two teams compete at
one location
EVENT:
The race in which a
swimmer
participates.
FALSE
START:
Leaving the blocks
before the sound of
the starter or
before swimmer
touches the wall on
relay exchanges.
This leads to a
disqualification.
HEAT:
Placed in race with
swimmers seeded with
same level. May have
more than one per
event.
HEAT
SHEETS:
A listing of all
swimmers by heat and
lane assignments at
an invitational.
These may be
purchased before the
meet.
INVITATIONAL:
More than 4 teams
participate at a
meet.
QUALIFYING TIMES:
Established times
have been set-up by
the Cluster, Zone
and National
Committees for
swimmers to obtain.
“All Star”
recognition and or
advance to post
season competition
(Zones and
Nationals) coaches
will speak to
swimmers and parents
what goals your
swimmer may have
and/or what the
coach sees in your
swimmer.
REFEREE:
The official who is
in charge of all
other officials at a
meet. Referee makes
all final decisions
and sees to the
running of the
meet.
SCRATCH:
Not to swim an event
a swimmer entered.
Must have coaches’
permission.
SEEDTIME:
The time used to
enter a swimmer into
a meet. This
determines a
swimmer’s heat and
lane assignment.
STARTER:
The official
responsible for the
start of each heat
and calling swimmers
to the blocks.
STROKE JUDGE:
The official that
determines the
legality of a
swimmer’s stroke
and/or their turns.
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