|
Cardinal Aquatics J. B. Chambers YMCA (CAJBCY)
Parents Association Constitution
Article I
The name of this organization shall be the “Cardinal Aquatics J. B.
Chambers YMCA (CAJBCY) Swim Parents.”
Article II
The object of this association shall be to promote aquatic programs
on a non-profit basis including the supervision of an age-group
swimming team representing this organization. This Association shall
use all funds collected hereunder only for the purposes stated.
Article III
Membership shall consist of parents of swimmers involved in the
Association programs, the coaches of said programs, and other adults
interested in supporting and furthering the goals of the
Association. Membership in this Association shall be available to
all persons, regardless of race, color, creed, sex, or religious
preference on an individual basis.
Article IV
The governance of the Association shall be conducted by:
1.
The legislative body consisting of all members present at meetings
called for the purpose of transacting the official business of the
Association.
2.
The
administrative body consisting of the executive committee as
provided for in the Association by-laws.
Article V The
elected officers of this Association shall be a President, a Vice
President, a Secretary, 2 Safety Coordinators, and 2
Members-At-Large.
Article VI
The treasurer of the organization shall be a paid position with the
salary to be determined on an yearly basis by the board.
Article VII
There shall be at least one regular meeting of the Association
yearly, and such special meetings as may be provided for in the
by-laws. Announcements and calls of meetings shall be given to all
members at least a week in advance.
Article VIII
The committees of this association shall be of two kinds: standing
and special, as provided for in the by-laws.
Article IX
Elections shall be conducted yearly within the following
guidelines:
1.
The president shall appoint a nominating committee whose duty it
shall be to present a slate of candidates for each office.
Candidates for office may also be considered by nomination from the
floor or by submitting a letter of intent.
2.
No member shall be nominated for office without the knowledge and
consent of the individual.
3.
To avoid potential conflicts of interest, only one member of a
swimmer’s family may serve at any given time either as an elected
officer or a coach.
4.
A general meeting will be held one week prior to elections for the
sole purpose of accepting floor nominations.
5.
The Elections Committee may declare an unopposed candidate elected
at the close of floor nominations. Such names will not appear on the
ballot. There are to be no write-in votes.
6.
There are to be no absentee ballots.
7.
Elections will be held at the middle to end of each spring season.
Terms will run from June 1 to May 31 of the following year.
8.
Terms of office shall be one year.
9.
No
officer shall serve more than 3 consecutive terms.
Article X
Officers of the Association may be impeached for misfeasance,
malfeasance, or nonfeasance in office.
Impeachment proceedings against an officer
may be initiated by written petition submitted to the Executive
Committee by at least 10 percent of the members.
If, after a due-process hearing, a
two-thirds (2/3) vote of the Executive Committee sustains the
charge, the office shall become vacant.
The officer may appeal the decision to a
special meeting of the general membership.
Article XI In
the event of a vacancy in office for any reason, the office shall be
filled by appointment by the president, approved by the Executive
Committee. This appointment shall be for the unexpired length of
term.
Article XII
The Association shall have such standing committees as are necessary
to carry out the responsibilities and program of the Association.
Ad hoc (special) committees may be formed as
necessary to achieve the Association program.
Article XIII
All amendments to this constitution shall be in writing, presented
at a regular annual meeting, signed by five active members, and such
alterations or amendments shall be in the announcement for the
regular annual meeting, and shall not be acted upon until that time,
and then adopted only on a majority of the members present and
voting.
Cardinal Aquatics J. B. Chambers YMCA (CAJBCY)
Parents Association
By-Laws
Article I Dues, Fees, and Assessments
1.
The Executive Committee and coach will establish team fees each
August for the fall/winter YMCA season and each May for the summer
season.
2.
Optional USS membership will be made available to each swimmer. USS
fees will be set as above.
3.
Each participating swimmer must hold a YMCA membership. Members
failing to obtain a YMCA membership by October 29th of
each year will forfeit their right to participate in club sanctioned
swim meets until that obligation is met.
4.
Fees shall be the basic cost per swimmer for providing the
facilities, training and for the management of competition for swim
teams, payable to the WHY Swim Team. Payment may be made in a lump
sum (with a discount) or on a monthly basis with all fees and
assessments paid in full by the end of season banquet.
5.
Fees for YMCA membership cards, USS cards, and entry fees are the
responsibility of each member.
Article II Officers and Their Duties
Section II-I President
A.
Preside at all meetings of the Association and of the Executive
Council.
B.
Shall cast the deciding vote in all cases or a tie, except in the
election of officers; shall call special meeting of the Executive
Council at his/her discretion and upon the written request of the
majority of that body; shall perform such other duties as may from
time to time become the responsibility of the President.
C.
Shall appoint all committees not otherwise provided for, and shall
be an ex-officio member of all standing committees, except the
nominating committee.
Section II-II
Vice-President
A.
Conducts meetings in the absence of the president and shares in all
presidential duties.
Section II-III
Secretary
A.
Shall keep an accurate
record of the proceedings of all meetings of the Association and of
the Executive Committee.
B.
Shall issue announcements and calls for all meetings regular and
special.
C.
Shall notify all officers of their election and committee members of
their appointments.
D.
Shall keep a complete record of the association membership.
E.
Shall perform any other duties as may be assigned by the President
and/or Executive Committee.
Section II-IV Treasurer
A.
Shall be the custodian of all moneys and securities belonging to the
Association and shall hold same subject to their disposal by the
discretion of the Executive Committee of the Association.
B.
Shall collect all fees and assessments and pay all bills officially
incurred by the officers of the Association and by the regular and
special committees authorized to act for the Association.
C.
Shall keep a record of all
receipts and of all expenditures relating to the business of the
Association, shall retain the vouchers thereof, and shall present
them, with a written report of the condition of the fiscal affairs
of the Association, at each meeting of both the general membership
and Executive Committee and upon the order of the Executive
Committee.
Section II-V Safety
Coordinator
A.
Shall establish meetings
with coaches, swimmers, meet marshals, and parents to discuss safety
procedures and inform those groups of any updated safety procedures
and rules.
B.
Make sure the coaches have
completed all required certifications.
C.
Post all safety rules and
regulations at training facility(ies).
D.
Maintain the safety
procedure notebook, including emergency medical information for each
swimmer, and be responsible for that information at every meet, home
and away.
Section II-VI Members-At-Large
A.
Shall be members of the
Executive Committee with all the privileges and responsibilities
pertaining thereto.
B.
Shall assist the other elected officers in the administration of the
Association.
Article III The
Executive Committee
The Executive
Committee shall consist of the elected officers of the Association,
the Treasurer, the Head Coach, the immediate Past President, and the
Chairperson of the Finance Committee. The Committee may meet at such
time as necessity may require, on a call by the President or
petition of a majority of the Committee members.
The Executive
Committee shall be the Administrative body of the Association.
Article IV
Committees
Two kinds of
committees shall be created to carry out the objective of this
Association: standing and special.
Unless otherwise
noted all committees shall be appointed by the President and
approved by the Executive Committee.
Section IV-I Standing
Committees
There shall be the following
standing committees:
Finance-
serve as a Ways and Means Committee, as well as providing assistance
to the Treasurer in all financial matters. They shall be responsible
for carrying out the financial policies of the Association. It is
recommended that the immediate Past President assume the
responsibilities of chairperson for this committee. The chairperson,
with the approval of the Executive Committee, shall determine the
number of members.
Communications-serve
as a medium of information for all members of the Association.
Publicity/Promotion-shall
report all meet results to the local papers and provide such other
coverage and recognition as will favorably aid in promoting the
objective of the Association. They shall also be responsible for
documenting and recording as historians for the
team.
Banquet-make
arrangements for an annual Awards Dinner, to be held at a time
designated by the Executive Committee. They shall also plan and
conduct special celebrations for the team such as Halloween and
Christmas parties.
Concessions-will
be responsible for running the concession stand at home meets. They
shall also provide refreshments for coaches, officials, and other
meet workers.
Meet-will
be responsible for putting together the workers and officials for
all home meets. This committee is composed of the elected officers.
Section IV-II
Special Committees
Special committees
may be created at any meeting of this Association, or in the interim
between meetings by the Executive Council, for the purpose of
performing any duties not otherwise provided for in the by-laws.
Such Special Committees shall serve until terminated by the
appointing authority.
Article V
Authority-Parliamentary Procedure
Robert’s Rules of
Order shall be the authority governing all matters of procedure not
otherwise provided in this constitution, bylaws, or policies.
Article VI Amendments
All amendments to
these by-laws shall be in writing, presented at a regular
annual meeting,
signed by five active members, and such alterations or
amendments shall be
in the announcement for the regular annual
meeting, and shall
not be acted upon until that time, and then adopted
only on a majority of
the members present and voting.
|
